FAQ – Frequently Asked Questions (Field Trips) Previously I had to fill out a “request” form, now it is an “approval” form, what does this mean? What is Field Trip Time? How do I submit a form for Athletic transportation? What is the student to chaperone ratio? How do I know if the Transportation Department can accomedate my field trip date? How do I contract a charter bus? How much will it cost? What is the approval process for an overnight trip? What if I have a recurring field trip? What is the max capacity for school buses and district vans? Can I use my personal vehicle to transport students? My vendor is asking for an insurance certificate. How do I request one? Who do I notify in the cafeteria of my field trip? What is a DMV Pull notice used for and where can I get one? How do I check on the status of my field trip approval form?